Title: Administrative Assistant
Location: 588 Broadway, Ste. 1208 New York, NY 10012
Reports To: Executive Director
The New York Housing Conference, a statewide nonprofit affordable housing policy and advocacy organization, seeks an Administrative Assistant, who is a self-motivated, detail-oriented worker with excellent communication skills. Primary responsibilities are to perform administrative functions to ensure smooth office operations; plan and manage successful events; maintain communication platforms and bookkeeping. Specific duties include the following:
Administrative Support
- Schedule internal, board and external meetings
- Take board minutes
- Manage external event registration
- Prepare Lobbying Reports
- Manage Vendors
- Book Travel and Accommodations
Financial Management and Development
- Process accounts receivable and payable with online bookkeeping software
- Maintain electronic files for statements, bills and receipts
- Be point of contact for payroll, bookkeeping consultant and auditors
Event Planning and Management
- Take charge of all event logistics including registration, catering, signage, event setup and breakdown, etc.
Office Management
- Coordinate with IT to ensure smooth provision of services
- Order office supplies as necessary
Communications
- Help draft newsletters
- Maintain posts on Twitter, LinkedIn and Facebook
- Update Website
- Communicate with NYHC board members as well as external coalition and organizational partners
Qualifications
- 2-5 years of relevant professional experience plus a Bachelor’s degree.
- Demonstrated ability to independently move projects forward, handle multiple assignments and meet deadlines with a collaborative and congenial work style and sense of humor.
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Interest in affordable housing issues preferred.
- WordPress, Constant Contact, Fund E-Z or Quickbooks and social media experience preferred but not necessary.
Salary range is 55-65k depending on experience. Matching 401k plan and healthcare package are also offered. Flexible work environment with partial remote work options.
Email your resumes to [email protected] for consideration
